Open Text yesterday  released its newest email management application which provides advanced features for Microsoft Exchange Server 2007. The latest version of Livelink ECM – Email Management lets customers more easily deploy and manage email with Microsoft’s newest release of Exchange Server, providing comprehensive capabilities that can improve information governance and mitigate the legal and regulatory risks posed by email.

A key feature of the new release is tight integration with Exchange Server 2007’s managed folders functionality, which lets users organize messages into customized Microsoft Office Outlook folders for individual departments, users or functions based on corporate policy requirements.

Open Text’s email management application enhances the Exchange Server 2007 environment by enabling organizations to apply their centralized records management policies through these managed folders transparently.

With this application, each message automatically inherits the centralized record classification assigned to a folder when users drag and drop emails into that folder. Based on the classification, the message is assigned an appropriate retention and disposition life cycle.

“For us, user adoption and ease of use, not to mention ease of deployment, were top considerations when looking at email management solutions,” said Greg Brown, Senior Project Manager, Records Information Management, Halliburton Legal. “We liked Open Text’s solution because users could still work 100 percent in the Microsoft interface and very little was required of them to maintain our records policies. Employees get a system that helps them be productive, while we get a comprehensive system that can uniformly apply records policies to email in order to meet legal and regulatory requirements.”

Key capabilities of Livelink ECM - Email Management for Exchange Server 2007 include:

    * Industry-leading records management to provide a structured approach to determining how long emails are kept, defining and enforcing the process by which they are archived, and ensuring their eventual destruction.

    * Automatic or interactive archiving. Emails can be easily dragged and dropped in the archive by users or the system can automatically scan email folders and apply pre-configured archiving and records management rules.

    * Audit trails to define the history of activities associated with emails considered important business records. With a single click, users can review details such as when and by whom an email was deleted.

    * Comprehensive search capabilities so that administrators, reviewers and auditors can quickly and easily access archived emails. Emails are exposed to enterprise search capabilities, so that companies can make full use of email in content across the enterprise.

    * Transparent archiving that lets users access and work with archived emails, just as they do with emails on the email server. Archived emails can be retrieved with single-click access from the archive and users can edit, forward or move emails as needed.

    * The ability to easily offload email content to more cost-effective storage media, so that customers can improve the performance of their email systems and reduce storage costs.

    * Can be deployed quickly and easily without installations on the Exchange Server or individual desktops or laptops.